Facilities Coordinator

About the job

Job Summary

The Facilities Coordinator is responsible for overseeing the efficient operation, maintenance, and safety of the organization's facilities. This role involves managing teams responsible for cleaning, security, landscaping, and general maintenance to ensure a safe, clean, and functional environment. The Facilities Coordinator ensures that all facilities-related operations comply with health, safety, and organizational standards while maintaining cost efficiency and operational excellence. This role also requires effective coordination with various departments to support the organization's overall objectives.

Key Responsibilities:

  • Oversee routine and preventive maintenance of facilities, including repairs to equipment, systems, and structures.
  • Develop and manage maintenance schedules to ensure minimal disruption to operations.
  • Supervise the cleaning team to ensure all areas are maintained to high cleanliness and hygiene standards.
  • Ensure compliance with health and sanitation regulations.
  • Oversee the security team to ensure facilities and assets are protected.
  • Develop and implement security protocols, including access controls and surveillance systems.
  • Conduct regular security audits to identify and address potential vulnerabilities.
  • Manage the landscaping team to maintain outdoor spaces, including lawns, gardens, and pathways.
  • Ensure the grounds remain visually appealing and safe for use.
  • Monitor facilities to ensure they meet health and safety standards.
  • Conduct regular inspections and audits to identify and resolve potential hazards.
  • Ensure staff are trained in emergency protocols, including fire drills and evacuation procedures.
  • Develop and manage budgets for maintenance, cleaning, security, and landscaping operations.
  • Optimize resource use to maintain cost efficiency without compromising quality.
  • Lead, mentor, and supervise the maintenance, cleaning, security, and landscaping teams.
  • Develop work schedules and assign tasks to ensure smooth operations.
  • Facilitate communication and collaboration among team members and other departments.
  • Identify opportunities for facility upgrades or improvements to enhance efficiency and aesthetics.
  • Plan and oversee the implementation of capital improvement projects in coordination with stakeholders.

Qualifications and Competencies required:

  • Bachelor’s degree in Civil Engineering, or related field
  • At least 3 to 5 years proven experience as facilities manager or relevant position
  • Skilled in technical operations and facilities management best practices, ensuring efficiency and compliance.
  • Experience in planning and maintaining facility budgets
  • Professional leadership skills
  • Contract Management skills
  • Great interpersonal and verbal communication skills
  • Strong time management and organizational skills
  • Should possess excellent negotiation skills.
  • Must have good supervision and people management skills.
  • Ability to multitask and work under pressure. 
  • Strong ability to give attention to detail and to perform multiple tasks at the same time
  • Demonstrated ability to work in multicultural environmentss and collaborate with diverse stakeholders.

Apply: BambooHR

Deadline to apply

January 14, 2025