Finance & Administration Specialist - BK Foundation

Finance & Administration Specialist - BK Foundation

Job Description

The Finance & Administration Specialist at BK Foundation is responsible for overseeing the daily financial and administrative operations of the foundation, ensuring compliance with both local regulations and organizational policies. This role supports the leadership of the Foundation by managing financial reporting, budget administration, compliance, and the smooth execution of administrative processes, contributing to the effective delivery of the foundation's programs and projects. BK Foundation is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. Women are particularly encouraged to apply.

Roles and Responsibilities

  1. Oversee the foundation’s financial operations, including budgeting, financial proposals, and performance monitoring.
  2. Strengthen internal controls to minimize financial risks and ensure compliance with local regulations and BK Foundation’s policies.
  3. Identify and address weaknesses in financial controls, providing recommendations for improvement (e.g., tax obligations).
  4. Prepare and submit accurate financial reports, collaborating with leadership to ensure proper forecasting and variance analysis.
  5. Manage banking operations, including online banking, ensuring secure and efficient transactions.
  6. Oversee petty cash management, ensuring proper documentation and reconciliation of cash flow.
  7. Maintain organized financial records, ensuring accessibility for audits and reviews.
  8. Support the BK Foundation in meeting audit, tax, and social contribution requirements ensuring compliance across financial operations.
  9. Ensure procurement processes comply with BK Foundation’s guidelines, donor requirements, and local laws.
  10. Provide administrative support for projects, including payment processing, supplier management, and contract handling.
  11. Efficiently manage logistics, including travel, accommodation, and venue bookings, in alignment with activity plans.
  12. Maintain an up-to-date inventory of supplies and assets, ensuring organized filing of administrative documents.
  13. Assist staff with logistics for field operations, including accommodation and allowances.
  14. Ensure compliance with national operational procedures and regulations to support smooth operations in Rwanda.
  15. Ensure adherence to local, national, and international regulations relevant to financial and administrative activities.
  16. Develop and implement compliance policies and procedures that align with BK Foundation’s standards and donor requirements.
  17. Monitor regulatory changes and update policies accordingly to maintain compliance.
  18. Prepare comprehensive compliance reports for timely submission to relevant authorities, donors, and the Executive Secretary.
  19. Coordinate with external auditors and regulatory bodies, providing necessary documentation and support during audits.
  20. Ensure timely and accurate reporting obligations are met for stakeholders, including financial and compliance reports.
  21. Actively participate in planning, performance evaluations, and regular team meetings, contributing to the foundation’s strategic goals.
  22. Foster a safe and collaborative work environment, promoting strong communication across teams.
  23. Uphold BK Foundation’s core values and ethical standards in all financial and administrative activities.

Eligibility

  1. Bachelor’s Degree in Finance, Accounting, and Business Administration or a related field.
  2. Minimum of 5 years of experience in finance, accounting, and administration in a non-profit organization or foundation.
  3. Proven experience managing budgets and handling multiple financial and administrative tasks in a dynamic environment.
  4. Being a CPA or ACCA Certified is a Plus.
  5. Proficiency in English (required); knowledge of French and/or Kinyarwanda is an asset.
  6. Strong interpersonal skills, with the ability to build relationships at all levels and work across multicultural teams.
  7. In-depth knowledge of Generally Accepted Accounting Principles (GAAP).
  8. Ability to handle confidential information with discretion and uphold professional standards.
  9. Initiative and organizational skills to manage time effectively, prioritize tasks, and meet deadlines in a busy environment.
  10. Problem-solving skills, with the ability to work in fast-paced situations and adapt to changing conditions.
  11. Proficiency in Microsoft Office and financial management software.
  12. International work experience, especially in a non-profit or philanthropic context.
  13. Experience working in complex environments, particularly in developing countries or regions with limited resources.

How to apply

To apply, email your CV and resume to:
bkgrouprecruitment@bk.rw

Application deeadline:
19th January 2025