Request for Expression of Interest for Pre‐qualification for Repair and Servicing of Motor Vehicles (Garage Services) for 2026
Request for Expression of Interest for Pre‐qualification for Repair and Servicing of Motor Vehicles (Garage Services) for 2026
We're a global justice federation working to achieve social justice, gender equality and poverty eradication.
We reach out to the poorest and most vulnerable people in Rwanda to help them realise their rights to services such as food, shelter, work, education and healthcare; and to give them a voice in the decisions that affect their lives.
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https://www.actionaid.org/rwanda
REQUEST FOR EXPRESSION OF INTEREST FOR PRE‐QUALIFICATION FOR REPAIR AND SERVICING OF MOTOR VEHICLES (GARAGE SERVICES) FOR 2026.
ActionAid Rwanda is a National Organization and an Affiliate Member of the ActionAid Global Federation. It has mission of working with people living in poverty with a focus on women and girls to eradicate poverty and injustice.
ActionAid Rwanda is inviting qualified, reputable Garage to submit their proposals for REPAIR AND SERVICING OF MOTOR VEHICLES FOR 2026
The purpose of this Request for Expression of Interest is to shortlist legally registered service providers with pre‐requisite qualifications to be considered for contractual purposes to handle the repair and servicing of motor vehicles (garage services) ActionAid Rwanda in 2026.
ActionAid Rwanda reserves the right to reject all Expressions of Interest not fulfilling requirements associated with this request. ActionAid Rwanda will in no case be responsible or liable for any and/or all costs associated with the preparation and submission of Expressions of Interest.
The expressions of interest should reflect the documentation as per the example below:
- A cover letter addressed to Actionaid Rwanda Interim Executive Director,
- Company Profile,
- Company information, including, vendor’s physical address, full legal name, email address, website and contact person,
- Company RDB registration certificate clearly demonstrates legal registration in the category being applied for,
- Valid tax registration certificate from Rwanda Revenue Authority,
- Valid clearance from RSSB,
- Valid tax clearance and proof of EBM,
- References from three (3) former or current clients within the past two years,
- The bidder(s) should have expertise(s) in repair and maintenance of TOYOTA products Vehicles and YAMAHA products Motorcycles;
- Financial Proposals (estimated costs); see attached a list of services
DETAILED - FINANCIAL PROPOSAL
VEHICLES
| SIMPLE SERVICE A (5,000KM) | ||||
| S/N | Quantity | Items | Unit Price (RWF) | Total price (RWF) |
| 1 | 1L | Engine oil/Huile de moteur | ||
| 2 | 1L | Distilled water /Eau distillée | ||
| 3 | 1/4L | Brake fluid /Huile de frein | ||
| 4 | 1L | Labor / Main d’oeuvre | ||
| Sub-Total | ||||
| SIMPLE SERVICE B (10,000KM) | ||||
| S/N | Quantity | Items | Unit Price (RWF) | Total price (RWF) |
| 1 | 1L | Engine oil/Huile de moteur | ||
| 2 | 1L | Distelled water /Eau distillée | ||
| 3 | 1L | Brake fluid /Huile de frein | ||
| 4 | 1L | Oil filter / Filter à huile | ||
| 5 | 1L | Cleaning air filter | ||
| 6 | 1L | Greasing/Graissage | ||
| 7 | 1L | Labor/Main d’oeuvre | ||
| Sub-Total | ||||
| GENERAL SERVICE C (at 15, 000KM) | ||||
| S/N | Quantity | Items | Unit Price (RWF) | Total price (RWF) |
| 1 | 1L | Engine oil/Huile de moteur | ||
| 2 | 1L | Distelled water /Eau distillée | ||
| 3 | 1L | Brake fluid /Huile de frein | ||
| 4 | 1L | Oil filter / Filter à huile | ||
| 5 | 1L | Gear box oil/Huile de boite de vitesse | ||
| 6 | 1L | Cleaning air filter | ||
| 7 | 1L | Greasing/Graissage | ||
| 8 | 1L | Huile hydraulique | ||
| 9 | 1L | Diesel filter /Filter à mazout | ||
| 10 | 1L | Air filter/ Filter à air | ||
| 11 | 1L | Bougie de prechauffage/Preheating plug | ||
| 12 | 1L | Ampoule special à iode | ||
| 13 | 1L | Ampoule ordinaire | ||
| 14 | 1L | Ampoule de clignotant | ||
| 15 | 1L | CTC de ressort | ||
| 16 | 1L | CTC de triangle | ||
| 17 | 1L | CTC de barrestabilisateur | ||
| 18 | 1L | Altenator belt/ Courroie d’alternateur | ||
| 19 | 1L | Courroie de climatiseur | ||
| 20 | 1L | Courroie de pompehydraulique | ||
| 21 | 1L | Courroie de distribution | ||
| 22 | 1L | Labor/Main d’oeuvre | ||
| Sub-Total | ||||
| BRAKE SYSTEM AND SUSPENSION | ||||
| S/N | Quantity | Items | Unit Price (RWF) | Total price (RWF) |
| 1 | 1 | Brake band/ Bandefrein | ||
| 2 | 1 | Brake pad/ Plaquette de frein | ||
| 3 | 1 | Front shock absorber/ Amortissement avant | ||
| 4 | 1 | Rear shock absorber/Amortissement arrière | ||
| 5 | 1 | Disque de frein | ||
| 6 | 1 | Tambour de frein | ||
| 7 | 1 | Buserule de barre tirant | ||
| 8 | 1 | Buserule de barre stabilisateur | ||
| 9 | 1 | Buserule de barre de tosion | ||
| 10 | 1 | Tige stabilisateur avant | ||
| 11 | 1 | Tige stabilisateur arrière | ||
| 12 | 1 | Roture de triangle | ||
| 13 | 1 | CTC d’amortissement avant | ||
| 14 | 1 | CTC d’amortissement arrière | ||
| 15 | 1 | Roture de suspension | ||
| 16 | 1 | Couppelle de frein | ||
| 17 | 1 | Roulement de cardan | ||
| 18 | 1 | Buserule de barre avant | ||
| 19 | 1 | Roture de direction | ||
| 20 | 1 | Kit moyen | ||
| 21 | 1 | Maitre Cylindre de frein | ||
| 22 | 1 | Cylindre Recepteur de frein | ||
| 23 | 1 | Cable – frein a main | ||
| 24 | 1 | Cale de plaquette | ||
| 25 | 1 | Roulement de moyen Avant | ||
| 26 | 1 | Roulement de moyen Arriere | ||
| 27 | 1 | Bourrage de moyen Avant | ||
| 28 | 1 | Bourrage de moyen Arriere | ||
| 29 | 1 | Bourrage de Boite vitesse | ||
| 30 | 1 | Bourrage de Diff | ||
| 31 | 1 | Ressort a Lame | ||
| 32 | 1 | Croisillon de Cardan | ||
| 33 | 1 | Klaxon | ||
| 34 | 1 | ABS | ||
| 35 | 1 | Etrier dr freinage | ||
| 36 | 1 | Cremallere de direction | ||
| Sub-Total | ||||
| CLUCH SYSTEM (SYSTEM D’EMBRAYAGE) | ||||
| S/N | Quantity | Items | Unit Price (RWF) | Total price (RWF) |
| 1 | 1 | Disque d’embrayage | ||
| 2 | 1 | Plateau d’embrayage | ||
| 3 | 1 | Butee d’embrayage | ||
| 4 | 1 | Couppelle d’embrayage | ||
| 5 | 1 | Maitre Cylindre d’embrayage | ||
| 6 | 1 | Cylindre Recepteur d’embrayage | ||
| Sub-Total | ||||
| ENGINE REPAIR (Spare Parts & Service) | ||||
| S/N | Quantity | Items | Unit Price (RWF) | Total price (RWF) |
| 1 | 1 | Croix d’ admission | ||
| 2 | 1 | Piston | ||
| 3 | 1 | Segment bloc moteur | ||
| 4 | 1 | Segment piston | ||
| 5 | 1 | Culasse | ||
| 6 | 1 | Soupape | ||
| 7 | 1 | Coussinet | ||
| 8 | 1 | Parier | ||
| 9 | 1 | Bielle | ||
| 10 | 1 | Vilebrequin | ||
| 11 | 1 | Pompe injecteur | ||
| 12 | 1 | Pompe a eau | ||
| 13 | 1 | Bougie de profecharge | ||
| 14 | 1 | Filtre a air | ||
| 15 | 1 | Filtre a huile | ||
| 16 | 1 | Filtre de mazout | ||
| 17 | 1 | Kit Joint Moteur | ||
| 18 | 1 | Joint de Culasse | ||
| 19 | 1 | Nez Injecteur | ||
| 20 | 1 | Tete hydraulique Pompe Injecteur | ||
| 21 | 1 | Pompe a Huile | ||
| 22 | 1 | Demarreur | ||
| 23 | 1 | Alternateur | ||
| 24 | 1 | Charbon de Demarreur | ||
| 25 | 1 | Turbon | ||
| Sub-Total | ||||
| BREAKDOWN SERVICE | ||||
| S/N | Quantity | Items | Unit Price (RWF) | Total price (RWF) |
| 1 | 1 | Round – Kigali | ||
| 2 | 1 | Eastern Province/Karongi District | ||
| 3 | 1 | Southern Province/ Musanze District | ||
| 4 | 1 | Northern Province/Nyanza District, Gisagara District & Nyaruguru District (Ruheru Sector) | ||
| Sub-Total | ||||
| General - Total | ||||
Well prepared bids written in English in sealed envelope and presented in 2 copies one of which is original with the subject “EOI FOR REPAIR AND SERVICING OF MOTOR VEHICLES AND MOTOCYCLES (GARAGE SERVICES) FOR 2026” and must be submitted to ActionAid Rwanda Head offices at Remera, KG 178 ST, Near Amahoro National Stadium next to RSSB/CSS Building not later Tuesday18/11/2025 at 15 :00 pm. Late bids will be rejected.
Actionaid Rwanda values mutual respect, integrity and honest, humility, accountability, equity, and justice among others.
Important Information
- The prices should be fixed for the period of one year unless for the case of force majeure;
- Submission of tenders without financial quotations will not be considered in this regard.
AAR Management