Sampling and Coding Officer

• Bachelor’s degree in Agronomy, Biotechnology, Food Science, Chemistry and Agri-business
• Experience in sampling food items; coffee sampling experience is an added advantage.
• Proficiency in Microsoft Word, Excel, and PowerPoint (certificate required).
• Knowledge of coffee quality processes or a certificate in coffee processing is an added advantage.
• Strong organizational and confidentiality skills.

Under the direct supervision of the QA and Regulatory Division Manager, the Sampling and Coding Officer will perform the following duties &Responsibilities;

• Collect samples for cupping from NAEB and private bonded warehouses, code them, and submit them for physical analysis and cupping;
• Receive physical analysis and cupping results, decode, and enter relevant data into the NAEB digital system (including the Online Export Services—OES system);
• Prepare, review, and update required Quality Management System SOPs, forms, and records;
• Maintain sample records, reference samples, and prepare relevant quality data and reports;
• Participate in Quality Management System meetings and document reviews;
• Ensure timely planning and requisition of required laboratory equipment, consumables, and materials;
• Collaborate with other laboratory staff to ensure impartiality and prevent bias or external interference;
• Support training, calibration, and quality benchmarking activities;
• Manage access to cupping laboratories by internal and external authorized visitors;
• Support the Best of Rwanda and other coffee competitions;
• Undertake other duties assigned by the direct supervisor.

• Timely and impartial cupping reports.
• Properly coded and traceable coffee samples.
• Well-documented sampling records for export and cupping sessions.
• Contribution to the integrity and reputation of Rwanda’s coffee exports.
• Analytical and problem-solving skills;
• Strong technical skills;
• The ability to work well under pressure;
• Attention to details;
• Team working skills;
• Organizational and team management;
• Interpersonal and communication skills;
• Fluent in English and/or French.