Tender for Preferred Supplier of Office Supplies and Stationaries for Interpeace Kigali Country Office
TENDER FOR PREFERRED SUPPLIER OF OFFICE SUPPLIES AND STATIONARIES FOR INTERPEACE KIGALI COUNTRY OFFICE
Organization Background
Interpeace, an international organisation for peacebuilding, strives to prevent violence and build lasting peace. Headquartered in Geneva, Switzerland, we have 30 years of experience working in Africa, the Middle East, Asia, Europe, and Latin America. Violent conflict tears apart societies and colors all relationships. Interpeace builds trust as the glue that brings societies back together and works to have solutions designed and led locally, from the grassroots communities to the most senior decision‑making levels.
The current Interpeace’s programme in Rwanda “Reinforcing community capacity for social cohesion and reconciliation through Societal Trauma Healing in Rwanda’’ aims to contribute to the consolidation of a cohesive, resilient, and inclusive Rwandan society that is able to overcome the wounds of the past and peacefully manage conflicts and diversity. It also supports collaborative and inclusive livelihood initiatives and promotes evidence‑based and citizen‑centred policies through partnerships with various institutions, with funding from the Embassy of Sweden in Rwanda.
For more information about Interpeace, please visit www.interpeace.org
Interpeace Rwanda office located in Kimihurura ,KG2 Avenue ,15 compound is inviting interested and qualified service providers to submit the proposals to provide office supplies and stationaries described in below table.
Description of the Tender
| No | Item description | Unit Piece | Unit Price (RWF) |
| 1 | Staples 26/6 | pcs | |
| 2 | Stapler middle size | pcs | |
| 3 | Stapler small size | pcs | |
| 4 | stapler remover | pcs | |
| 5 | Paper clips 32mm/33m | pcs | |
| 6 | Paper clips 50/51mm | pcs | |
| 7 | Paper clips 78mm | pcs | |
| 8 | Binder clips 15mm | pcs | |
| 9 | Binder clips 16mm | pcs | |
| 10 | Binder clips 19mm | pcs | |
| 11 | Binder clips 25mm | pcs | |
| 12 | Filing folder (black) | pack | |
| 13 | Filing bolder (various colors) | Pack | |
| 14 | Filing box (hard folder) small/plastic/various colors | pcs | |
| 15 | Archive box (kaki 36x26x210mm | pcs | |
| 16 | Business card holder | pcs | |
| 17 | Signature book | pcs | |
| 18 | Scientific calculator 12 digit | pcs | |
| 19 | Notepad with plastic cover | pcs | |
| 20 | Small &simple notepad with spiral A5 | pcs | |
| 21 | Files paper blue | pcs | |
| 22 | Notepad A4 | pcs | |
| 23 | NotebookA4 | pcs | |
| 24 | Notebook A3 | pcs | |
| 25 | Notebook A 48 pgs. | pcs | |
| 26 | Paper glue | pcs | |
| 27 | Marker different colors (snowman) | Dozen | |
| 28 | Pencil | pcs | |
| 29 | Pen (blue)-bic | pcs | |
| 30 | pen (black)-bic | pcs | |
| 31 | Pen Red)- bic | pcs | |
| 32 | Desk organizer | pcs | |
| 33 | corrector ink | pcs |
| 34 | stamp ink | pcs | |
| 35 | Envelop A3 | pcs | |
| 36 | Envelop A4 | pcs | |
| 37 | Envelop A5 | pcs | |
| 38 | Envelop small white | pcs | |
| 39 | Simple document file/Paper file | pcs | |
| 40 | Plastic file | pcs | |
| 41 | A4 suspension file | pcs | |
| 42 | pair of scissors | pcs | |
| 43 | Sole tape/adhesive paper transparent with a holder | pcs | |
| 44 | Sole tape/adhesive paper white big | pcs | |
| 45 | Scotch for paper small | pack | |
| 46 | Flip chart big size | pcs | |
| 47 | flip chart stand | pcs | |
| 48 | Punching machine/middle sized | pcs | |
| 49 | Punching machine/ big | pcs | |
| 50 | Key holders | pcs | |
| 51 | Post it yellow/ small | pcs | |
| 52 | Post it yellow/ big | pcs | |
| 53 | Sign here stickers different colors | pcs | |
| 54 | Office dust bin | pcs | |
| 55 | pins mixed colors | pcs | |
| 56 | Plastic binding spiral /21 rings, 6mm | pcs | |
| 57 | Highlighter/yellow, blue, green, pink | pcs | |
| 58 | Sharpener | pcs | |
| 59 | Office tray/organizer | pcs | |
| 60 | White board small (precise the size) 60*90 | pcs | |
| 61 | White board small (precise the size) 120*240 | pcs | |
| 62 | Interpeace Rwanda Branded Agenda diary | pcs | |
| 63 | Ink pad | pcs | |
| 64 | Heavy duty Shredder with 1-Gallon pullout basket and 30 minutes continuous run | pcs | |
| 65 | Cartridge (MFP M281fdw) | pcs | |
| 66 | Cartridge canon 737 | pcs | |
| 67 | Cartridge HP MF281 fdw | pcs | |
| 68 | Toner | pcs | |
| 69 | Printing (color A4) | page | |
| 70 | Printing black& white A4 | page | |
| 71 | Printing black& white A5 | page | |
| 74 | Printing in color A5 | page | |
| 73 | Bidding (different type) | pcs | |
| 74 | Power extension (kadrips) 6 sockets | pcs | |
Submission of bidding documents
The bidder must submit the following documents:
- The quotation of a unit price (include all applicable taxes) for each of the above-described
- Company profile (Physical address, e-mail and )
- Company registration certificate
- Valid tax registration certificate from Rwanda Revenue Authority
- Valid clearance from RSSB
- Valid tax clearance and proof of EBM use from Rwanda Revenue
- Having at least 2 years of experience in that field with not less than two Recommendations especially working with INGOs.
The successful bidder shall be contracted for a period of two years. The Contractor will be awarded to bidder who will meet all minimum requirements and clearly demonstrates a high degree of experience with ability and competency
Interested providers must send their well-presented bids by 3rd March 2025 to rw-procurement@interpeace.org, with all above required documents. The subject of your e-mail must entitle “EXPRESSION OF INTEREST FOR THE SUPPLIER OF OFFICE SUPPLIESAND STATIONARIES TO INTERPEACE FOR 2025/2026”
Done in Kigali,31st January 2025